window._mfq = window._mfq || []; (function() { var mf = document.createElement("script"); mf.type = "text/javascript"; mf.async = true; mf.src = "//cdn.mouseflow.com/projects/0148bb62-7ff8-46ae-a466-bf3fd13c7d09.js"; document.getElementsByTagName("head")[0].appendChild(mf); })();
407-478-6600    Get SUPPORT

TaylorWorks Blog

The Major Points of A Secure Email Solution

The Major Points of A Secure Email Solution

It’s not out of the ordinary for employees to not know the best practices surrounding email management, but it’s something that any self-respecting employer needs to consider. How are your employees using their email, and are they putting your organization at risk? The best way to address these issues is taking a two-pronged approach involving training employees on proper best practices, as well as taking technical measures to keep the risk of a breach to a minimum.

We’ll go over some of the most viable options for keeping your email communications as secure as possible, including encryption, spam protection, and employee awareness.

Email Encryption
Encryption is extremely important for keeping your data safe from prying eyes. Encryption is easy to understand when it’s explained in terms that aren’t mind-bogglingly complex. Data that’s sent through a connection that isn’t encrypted can be intercepted. When data is sent through an encrypted connection, it’s scrambled so that it can’t be read by those who might steal it while it’s in transit. Only those who hold an encryption key can unscramble it, making it a much more secure method of sending and receiving important data. Some industries, such as healthcare and government organizations, mandate compliance standards that may include encryption to send and receive email.

Spam Protection
Employees are almost certain to encounter email hazards like spam messages and phishing attempts, and if they don’t know how to identify these dangerous messages, they could expose your organization to data breaches. This is because hackers can ask employees for various information, such as passwords, usernames, and other credentials that aid them in infiltrating your carefully laid-out defenses. The best way to keep this from happening is to keep spam and phishing messages from hitting the inbox in the first place with spam protection systems.

Phishing attempts are a bit trickier, as they will need to be handled in a careful and calculated manner. Scammers often personalize messages to optimize their odds of the message being opened or an attachment being downloaded. Therefore, you need to consider employee training to properly defend against it.

Conditioning Your Employees for Security
Your network’s security can’t be complete without taking care of the ones actually using the technology. Since your end users are going to be using the organization’s email, it’s only natural that you prepare them for the act of keeping it secure. You can provide your users with a list of best practices for them to keep in mind while going about their duties. They are the following:

  • Check the sender: Who has sent the message? Is it a suspicious email address that can’t be traced to any of your contacts? Does it come from a strange email domain? If the answer to any of these is in question, you might have a spam message.
  • Identify the intent: Hackers want you to click on their spam messages as quickly as possible. Therefore, they will often try to incite immediate action to prevent you from thinking twice.
  • Check the spelling and grammar: Many hackers come from countries where English isn’t the hacker’s first language, making their messages quite identifiable compared to others. If you receive messages filled with these inconsistencies, you can bet they are either unprofessional or likely a hacker.
  • Don’t open unrequested attachments: Attachments are a big way for hackers to spread threats, as a lot of people don’t think twice before downloading a supposed receipt or statement. Double-check who sent the attachment before downloading it.
  • Don’t click sketchy links: Before clicking on any links in an email, make sure it’s going where you expect it to. You can do this by hovering over the link without clicking on it. If the link goes to a weird URL or an IP address (a string of numbers and periods), it might be a phishing attempt. The destination might look legitimate and ask you to log in, but it will capture your credentials and give access to the bad guys.

Of course, the biggest thing to keep in mind is when in doubt, ask your IT department about the message. For more information on how to keep your organization safe from spam and email threats, reach out to us at 407-478-6600.

Proactive Monitoring and Management Is Keeping Org...
As Augmented Reality Grows, More Applications Appe...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, April 20 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Tag Cloud

Tip of the Week Security Network Security Technology Best Practices Cloud Business Computing Privacy Data Backup Hosted Solutions Managed IT Services Malware Hackers Email Data Recovery Data Productivity Mobile Devices Internet VoIP Google User Tips Internet of Things Outsourced IT Communications Innovation Microsoft Tech Term Efficiency IT Services Software Cloud Computing Backup Cybersecurity Hardware Business Continuity Artificial Intelligence Communication Workplace Tips Small Business BDR Saving Money Smartphones Business Business Management Android Ransomware Cybercrime Disaster Recovery Windows 10 Phishing Smartphone IT Support IT Support Network Managed IT Services Router Chrome Gadgets Browser Applications Collaboration Law Enforcement Computer Managed IT Training How To Server Encryption Mobile Device Windows Business Intelligence Blockchain Two-factor Authentication Access Control Passwords Save Money Computers Avoiding Downtime Data Security Virtualization Data Protection Office 365 Information Holiday Money Mobility Social Media Proactive IT Spam Word Mobile Device Management BYOD Wi-Fi Paperless Office Compliance Servers Firewall Social Engineering Analysis Vulnerability Settings Apps Productivity IT Management App Redundancy Remote Monitoring Facebook Connectivity Voice over Internet Protocol Telephone Systems Software as a Service Miscellaneous Private Cloud File Sharing Automation Education Upgrade Machine Learning Operating System Managed Service Document Management Identity Theft Bandwidth Alert Business Technology Update Unified Threat Management Save Time Credit Cards Networking Meetings Botnet Workers Manufacturing Smart Tech Virtual Assistant Augmented Reality Health Human Resources Fraud Telephone System Data loss Scam Cryptocurrency OneNote Employer-Employee Relationship Infrastructure Mobile Computing VPN Hacker Google Docs Microsoft Office Staff Healthcare Budget Google Drive Data Breach Solid State Drive Big Data Flexibility IT Plan Website Password Spam Blocking Users Information Technology CES Sports Business Owner Windows 7 Remote Computing Bring Your Own Device Comparison Display Unsupported Software Value Telephony Keyboard Data Storage Wireless Content Management Virtual Private Network Work/Life Balance Proactive Net Neutrality Netflix Microchip Managed Service Provider Recycling Cache Patch Management Project Management Excel Millennials End of Support NIST Risk Management Employee/Employer Relationship Google Apps Streaming Media GDPR Cryptomining Physical Security Lifestyle SaaS eCommerce Start Menu Wireless Charging Current Events Remote Monitoring and Maintenance ISP Data Warehousing Wireless Technology WiFi 5G Office Tips Students Cleaning Flash PDF Authentication Smartwatch Travel Technology Tips Quick Tips eWaste Wireless Internet Virtual Reality Warranty Biometric Security Tip of the week Workforce Insurance Content Filter webinar Black Market Content Filtering E-Commerce Database The Internet of Things HaaS Audit Social Marketing Mobile Knowledge Instant Messaging Line of Business File Versioning Computer Care Hacking Search Engine Amazon Fiber-Optic Nanotechnology Employee Screen Mirroring Criminal Wire Vendor Management Emails Worker Commute Printer OLED Windows Server 2008 Telecommuting Practices Safe Mode HIPAA Password Manager Storage Conferencing Battery Camera HBO Accountants HVAC Legal Entertainment Vendor Professional Services Cables Network Congestion USB MSP Multiple Versions Digital Signature Electronic Health Records Samsung Bing Sync Amazon Web Services Hard Drives Digital Signage Cast Charger Mouse Remote Work Hosted Computing Downtime Business Mangement Distribution Outlook Computing Infrastructure Enterprise Content Management Computer Fan Tools Unified Communications Devices Electronic Medical Records IT Consultant Recovery Remote Worker Restore Data Multi-Factor Security Data Management Help Desk Online Shopping Google Search Government Smart Office Administrator Regulations Public Cloud Inventory Root Cause Analysis Cortana Gmail Addiction Logistics Frequently Asked Questions Windows 10 Specifications IoT Password Management FENG Security Cameras Theft Thought Leadership Leadership Wiring Backup and Disaster Recovery Software Tips Trending Strategy YouTube Windows 10s Shortcuts Skype Evernote Experience Presentation Hybrid Cloud Lithium-ion battery Rootkit Hiring/Firing Employer Employee Relationship Company Culture Content Music Utility Computing Tech Support Safety IBM Fun Internet exploMicrosoft Politics Computer Accessories Managing Stress Audiobook Two Factor Authentication Wearable Technology Files Regulation Competition Office Transportation Customer Relationship Management Advertising CrashOverride Video Games Bluetooth Books Analytics Colocation Assessment IP Address How to History Automobile Relocation Webinar Benefits Customer Service Search Mobile Office Twitter Printers Television Best Practice Troubleshooting Domains Techology Scalability Humor IT solutions Smart Technology Worker Emergency Internet Exlporer Public Computer Shadow IT Hosted Solution Public Speaking User Error Loyalty

Mobile? Grab this Article!

QR-Code dieser Seite