(function(i,s,o,g,r,a,m){i['GoogleAnalyticsObject']=r;i[r]=i[r]||function(){ (i[r].q=i[r].q||[]).push(arguments)},i[r].l=1*new Date();a=s.createElement(o), m=s.getElementsByTagName(o)[0];a.async=1;a.src=g;m.parentNode.insertBefore(a,m) })(window,document,'script','https://www.google-analytics.com/analytics.js','ga'); ga('create', 'UA-78946278-1', 'auto'); ga('send', 'pageview');
407-478-6600    Get SUPPORT

TaylorWorks Blog

TaylorWorks has been serving the Longwood area since 1999, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Keeping Track of Your Inventory

Tip of the Week: Keeping Track of Your Inventory

Regardless of your organization’s size, there is more than likely a large amount of information technology to keep track of and maintain. As is usually the case when so many moving parts and variables are involved, the task of keeping them organized can quickly become difficult and stressful. This week, we’ll give you a few tips on how a proper inventory can help your business stay apprised of its IT resources.

What Can an Inventory Do?
At its core, an inventory serves the purpose of keeping track of the assets and resources a business has in its possession. This spans from how many cases of burger patties a fast food franchise has to how much water a hydroponic plant has in reserve. Not only does this assist the business with ensuring that it always has the resources necessary to operate, it also assists with insurance claims. By keeping you up-to-date on what you have, an inventory serves as a documented resource that can support your claims if the need arises - such as after a disaster event or theft.

Furthermore, a detailed and up-to-date inventory record can help you to identify how old your resources are, allowing you to prioritize when it needs to be refreshed and/or replaced.

As one would imagine, these are all important factors to consider when technology is involved. In light of this, it becomes especially important to develop and enforce a unified and direct system as a standard during the inventorying process.

What Your Inventory Needs to Account For
As you create this system, you need to make sure it addresses the five key details included in a comprehensive inventory record.

1. What is it that you have?
Of course, the whole point of an inventory is to identify the resources you have on hand. Given the long, detailed names that many technology components have (in addition to the many details a piece of hardware or software will have that need to be addressed), it may make the most sense to develop a shorthand that easily and efficiently communicates what exactly it is that your business has in its possession.

For example, if you utilize differently-sized hard drives for different tasks and purposes, you will likely have a stash of these hard drives squirrelled away for later use. Rather than writing out a comprehensive list, creating an internal shorthand will make the task of inventorying these components much easier.

So, if a company were to have 7 spare hard drives, 1 blue hard disk drive with a 5 terabyte capacity, 3 red solid state drives with 10 terabytes each, 2 black hard disk drives with 10 terabytes each, and one purple hard disk drive with a capacity of 5 terabytes, using shorthand might simplify that list into:

  • 1 HDD - BLUE - 1TB
  • 3 SSD - RED - 10TB
  • 2 HDD - BLACK - 10TB
  • 1 HDD - PURPLE - 10TB

2. Where is it stored?
This consideration is especially important if a company has more than one location or stores their supplies in more than one spot in the building. Your inventory record needs to keep track of where a given component is kept so it may be found quickly if need be. Make sure you mark the building it is in, as well as the room and where specifically in that room it is kept. This adds a little more information to your shorthand list:


3. Additional Details to Include
Finally, there are other pieces of information you should use your inventory process to track. To assist with potential insurance needs and monitoring your solutions for a refresh, it helps to add the date that the technology was acquired, as well as how much it cost to acquire it. As a result, your list becomes:

  • 1 HDD - BLUE - 1TB (MAIN LOCATION/BASEMENT/SHELF A) - $95 (May 9, 2017)
  • 3 SSD - RED - 1TB (MAIN LOCATION/BASEMENT/SHELF E) - $250 (June 30, 2017)
  • 2 HDD - BLACK - 1.5TB (SAT-OFFICE1/ROOM4/SHELF B) - $160 (August 18, 2017)
  • 1 HDD - PURPLE - 10TB (SAT-OFFICE2/ROOM2/SHELF D) - $355 (February 2, 2018)

Other Considerations for Your Inventory
Maintaining an up-to-date set of totals for your inventory is an essential process. After all, what’s the point of keeping track of your inventory if it isn’t going to be accurate anyway? This means that, in addition to ensuring that you start off with the right numbers, you need some sort of system to help you keep a running total. Whether this system is manually keeping totals on a clipboard, updating a spreadsheet, or leveraging asset management, is up to you.

Reach out to us here at TaylorWorks by calling 407-478-6600 to see how we can help. In the meantime, keep checking back for more helpful tips and tricks.

Which Authentication Option is Best?
Big Data is Making Its Way to Small Business


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Monday, June 25 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Newsletter Sign Up

  • Company Name *
  • First Name *
  • Last Name *

      Tag Cloud

      Tip of the Week Security Cloud Technology Best Practices Network Security Managed IT Services Privacy Business Computing Hackers Data Backup Email Malware Google VoIP Microsoft Backup Hosted Solutions Outsourced IT Data Recovery Software Business Continuity Cloud Computing Saving Money Mobile Devices Internet of Things Internet Android IT Support Data Small Business Cybersecurity Cybercrime Disaster Recovery Ransomware Tech Term Efficiency How To Innovation User Tips Business Router Law Enforcement Communication Communications IT Services BDR Smartphones Hardware Managed IT Computers Data Security Chrome Browser Data Protection Virtualization Smartphone Managed IT Services Business Intelligence Avoiding Downtime Productivity Mobile Device Management Money Collaboration Two-factor Authentication Business Management BYOD Artificial Intelligence Phishing Gadgets Redundancy Mobility Network Bandwidth Windows Computer Vulnerability Compliance App Office 365 Remote Monitoring Connectivity Spam Identity Theft Document Management Proactive IT Word Telephone Systems Alert Windows 10 Apps Social Engineering Data loss Infrastructure Budget OneNote Big Data Employer-Employee Relationship Facebook Data Breach Flexibility Information Technology Upgrade Spam Blocking Comparison Education Social Media IT Support Data Storage Operating System Value Applications Server Work/Life Balance Wi-Fi Update Passwords Analysis Networking Workers VPN IT Management Firewall Website IT Plan Solid State Drive CES Business Owner Windows 7 Private Cloud Holiday Unsupported Software Content Management Mobile Device Bring Your Own Device Credit Cards Servers Smart Tech Save Money Productivity PDF The Internet of Things Settings Cleaning Students Travel Mobile Computing Patch Management Insurance Black Market Staff webinar Amazon Content Filter Hacking HaaS Screen Mirroring Google Drive Password Manager Computer Care Healthcare HIPAA Scam Practices Battery HBO Users Digital Signature Conferencing Amazon Web Services Storage Sync Cast Business Mangement Samsung Electronic Health Records Software as a Service Remote Computing Hosted Computing Outlook Downtime Encryption Automation Online Shopping Data Management Telephony Wireless Computing Infrastructure Windows 10 Gmail Machine Learning Government USB Specifications Inventory Frequently Asked Questions Root Cause Analysis Strategy Evernote Addiction Skype Windows 10s Recycling YouTube Millennials Access Control Cortana Excel Meetings End of Support Wireless Technology Wireless Charging Cache Start Menu Workplace Tips Managed Service Provider Data Warehousing eWaste SaaS Workforce Authentication Virtual Reality Tip of the week Office Tips Hacker Health Marketing Current Events Fiber-Optic Training Wireless Internet Mobile Microsoft Office Audit Criminal Google Docs Telecommuting Nanotechnology Worker Commute Technology Tips Windows Server 2008 Accountants Knowledge Emails Cables Wire Entertainment Professional Services Legal HVAC Voice over Internet Protocol Content Filtering Network Congestion Remote Work Password Unified Communications Charger Sports Tools Multi-Factor Security Recovery Hard Drives Computer Fan IT Consultant Electronic Medical Records Devices Regulations Public Cloud Theft Smart Office Trending IoT Software Tips FENG Blockchain Leadership Thought Leadership Save Time Netflix Google Apps Unified Threat Management Paperless Office Risk Management Botnet Keyboard Lifestyle Physical Security Human Resources Fraud Streaming Media Flash Politics Experience Hiring/Firing Quick Tips Competition Computer Accessories Fun Music Video Games CrashOverride Bluetooth Automobile Miscellaneous Colocation Wearable Technology Transportation Twitter Search Scalability Benefits Presentation Worker Internet Exlporer Loyalty Troubleshooting Smart Technology Rootkit Content 5G IBM Company Culture WiFi Hosted Solution Internet exploMicrosoft Audiobook Instant Messaging Customer Relationship Management Managing Stress Two Factor Authentication IP Address Files Advertising Vendor Management How to Customer Service Assessment Office Mobile Office History Domains Webinar Best Practice Books Television Enterprise Content Management Relocation Techology Public Speaking IT solutions Shadow IT Public Computer Password Management Humor Lithium-ion battery User Error Augmented Reality Hybrid Cloud Emergency Tech Support NIST Employer Employee Relationship Safety

      Mobile? Grab this Article!

      QR-Code dieser Seite